Based on Julie's research, most entrepreneurs, whether it be a small brick and mortar business, a one person office, real estate agent or web business start out small and do everything from marketing their product or services, sales, customer service, bookkeeping and list goes on.

As they grow their revenue they also start to see that the administrative side starts to grow as well. Their work days continue to get longer and their personal time starts to get shorter. Their days include doing their income generating task, such as, selling, consulting, meeting with clients, etc. while they spend their nights and weekends doing their non-income generating task, such as, catching up paperwork, bookkeeping, ordering, etc.

At this point the busy entrepreneur starts to think about hiring help but what if the business is home based or the budget just doesn't allow for going out and buying a new desk, computer, file cabinets, phone, etc. in order to even hire an onsite person not to mention now there is the added human resource issues, such as, health insurance, taxes, bonuses, having to keep the person on payroll during the slow times. What is an entrepreneur to do?

Hire a virtual assistant.

A virtual assistant is an independent business owner that provides support in various areas that may include Administrative ,Article Submissions, Blogs, Bookkeeping, Desktop Publishing, E-Books, E-Commerce Solutions, Editing and Proofreading, Event Planning, E-Zines, Insurance, Legal Transcription, Marketing , Medical Transcription, Newsletters Press Release Submissions, Real Estate, Search Engine Optimization, Shopping Carts, Web Design. The list is endless.

A virtual assistant provides these services from their home offices utilizing today's technology that includes e-mail, fax, phone, mail, instant messaging and Secure Online File Cabinets for those clients who need to share files and collaborate with online business productivity tools.

Today's technology allows a virtual assistant to work with anyone no matter their location.

A virtual assistant maintains all of her equipment, pays for office supplies, attends and pays for training to keep growing his/her skills, pays for his/her own health insurance, business insurance and taxes.

Virtual assistant's bill only for time worked on the client's project and tracks his/her time using a time tracking software such as Easy Time Tracking Pro or My Hours.

Now that you have decided that you can't make it another day without a virtual assistant the next step is to decide to retain hours or pay by the project. I'll explain the difference.

Retainer agreement is the preferred agreement between the virtual assistant and client. The client will decide on the amount of hours he will need, then pay for the hours, then the virtual assistant will block that numbers of hours out for that client. The per hour rate is usually discounted. This also shows a greater level of commitment. Retainer clients always come before project clients.

Project agreement is where you submit your project to the virtual assistant; an estimate total is then given, if the client wants to move forward with the project, the virtual assistant will then complete a Proposal of Services for the client to sign. The client must then submit at least 50% of the estimate with remainder due upon receipt of the finished project.

Depending on the virtual assistant the client may make one change to the finished project. No discounts are given for projects.

Now that you have your very own virtual assistant handling your entire administrative task now you can organize your week to get the most accomplished.
Here's an example of how to set up your perfect week using time blocking:

Answer incoming phone calls that are not scheduled one hour per day.

Use one hour a day to handle all important emails.

Schedule all client calls on Monday.

Schedule all meetings on Tuesdays.

Schedule all marketing activities on Wednesdays.

Use Thursdays for brainstorming, planning, etc.

Use Fridays for follow-up.

Once you cut out all of the "little" interruptions you will be amazed at the amount of work you'll now get done.

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Contact Julie TODAY to set up your FREE 30 minute consultation.

Let's Coordinate, LLC
866-880-8511 ~ Office
julie@letscoordinate.com ~ Email