Once you’ve decided on a copier vendor, you’ll be able to look for a machine. When talking with a salesperson, here are a few tips than can help you get the best deal.
Overestimate Volume and Use
Since most copier charges are assessed per copy, you should have a good estimate of how many copies you’ll be making. If you already use an in office printer copier, you can get an exact number. If you don’t, you’ll need to approximate. Call businesses similar to yours, or ask a vendor how many copies are “normal” for your industry and up that estimate by at least 10%. If you plan on using an all in one printer copier with features like printing and faxing, up the estimate by at least 30%. Make sure you leave room for any unanticipated costs.
Decide on Features
Before you buy a machine, you should have a good idea of volume, the types of copies you’ll need, and the machine speed you’ll using. Additional features add up quickly, so make sure you’re only buying a machine with features you will use.
Speak the Language
Buying a copier can sound like reading a bowl of alphabet soup. Make sure you know what all the acronyms stand for, and that you understand what the salesperson is referring to when he or she uses abbreviations for common industry terms.
Ask about the features, the machines, and the vendor. Many vendors sell the same machines, so it can be a good idea to ask, “What makes your company better than A, B, and C companies?” You can negotiate better price terms and financing options.