Hi all - my first tip for any new startup...
At the beginning of each new quarter and fiscal year, you probably review your small business’ performance and make plans that will give you a boost in the coming months. As you consider appropriate goals, keep in mind the importance of making sure you have copies of your most important documents and records. What would you do if you lost an important file or document? Making electronic copies of your business files and records will ensure that you’ve won’t be left high and dry if a file gets lost or misplaced. By converting documents to a digital format, you’ll have immediate access to that information even in the case of a disaster or emergency. We’d like to share some basic tips to consider as you make digital copies of your data:
· Use a basic scanner to create digital copies of various documents, including financial records, insurance policies and HR forms.
· Create the digital files using standard formats such as .pdf or .jpg, which allows you to view the files from any device without worrying about system compatibility issues.
· In addition to paperwork, consider digitizing images, video and other multimedia used by your small business for its operations and marketing.
· Once your archive has been completed, back up the information to an external hard drive or even the cloud.
Creating a digital copy of important information will help protect your small business from unexpected events and provides insurance if physical documents are lost or inaccessible. Be sure to create digital copies – using the tips listed above – so that your business is prepared for anything, and don’t forget to back up your electronic files for an added layer of protection.
Please add below if you have other best practises or questions from this recommendation. As a Sr. Manager for Symantec SMB Product Marketing I provide guidance to customers and partners daily who have questions on how to protect their desktop and server environments - I'm always happy help with any question.