Forums: Discussions for entrepreneurs and small business.

Hi all - my first tip for any new startup...

At the beginning of each new quarter and fiscal year, you probably review your small business’ performance and make plans that will give you a boost in the coming months. As you consider appropriate goals, keep in mind the importance of making sure you have copies of your most important documents and records. What would you do if you lost an important file or document? Making electronic copies of your business files and records will ensure that you’ve won’t be left high and dry if a file gets lost or misplaced. By converting documents to a digital format, you’ll have immediate access to that information even in the case of a disaster or emergency. We’d like to share some basic tips to consider as you make digital copies of your data:

·         Use a basic scanner to create digital copies of various documents, including financial records, insurance policies and HR forms.

·         Create the digital files using standard formats such as .pdf or .jpg, which allows you to view the files from any device without worrying about system compatibility issues.

·         In addition to paperwork, consider digitizing images, video and other multimedia used by your small business for its operations and marketing.

·         Once your archive has been completed, back up the information to an external hard drive or even the cloud.

Creating a digital copy of important information will help protect your small business from unexpected events and provides insurance if physical documents are lost or inaccessible. Be sure to create digital copies – using the tips listed above – so that your business is prepared for anything, and don’t forget to back up your electronic files for an added layer of protection. 

Please add below if you have other best practises or questions from this recommendation.  As a Sr. Manager for Symantec SMB Product Marketing I provide guidance to customers and partners daily who have questions on how to protect their desktop and server environments - I'm always happy help with any question.

Monica

 

I have to agree that it's important to keep back ups of your work in order to safeguard your startup.

"In addition to paperwork, consider digitizing images, video and other multimedia used by your small business for its operations and marketing."

There's no point in having an awesome video platform and going to the trouble of creating viral videos if you don't bother to back up your work against future loss. A good friend of mine that's a video artist discovered this the hard way.

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well after loosing my sites data,now i realize that how important it is to keep your data backup

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Web design | Free Mobile Games

Backing up your data is extremely important, and I would be sure to make more than one copy, and to keep it at separate locations. You don't want to run into any problems and lose both copies if your business has a flood for example.

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Gary Barzel - Manager of Business Development
FastUpFront - Business Loans and Working Capital
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With a lot of available storage devices today we could back up our data pretty easily. 

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