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2 MEGA POWERFUL PRODUCTIVITY TOOLS
My focus was scattered with to-do lists, and notes, and reminders, and research on strategies, and relationship building, and writing, and learning, and on and on and on. I was running in circles and feeling overwhelmed with so much to do.
I’d heard it said, “Get out of your head” in many different ways from various spiritual mentors and I’ve experienced being out of my head. We all have. We’ve been in the flow, in the groove, in the zone, where we were doing our best and time flew by.
As an entrepreneur for more than 10 years, I also knew the incredible power of focus. For me focus was being very much in my head. So I struggled with this seeming contradiction. How do we get into the flow and out of our head?
It is the power of focus that takes us out of our head and into the flow. There is no contradiction. Focus leads us into productivity.
Here’s how it works.
SEGMENT INTENDING
Segment intending is proclaiming a single intention for every 2-3 hour segments of your day. Your segments can be shorter or longer depending on your priorities.
This focus technique will keep you away from your email, and your other time wasters and your feeling of overwhelm. During this time, everything you do directly furthers that single intention. You remain focused. The shortest distance between to points is a straight line.
Let your intention guide you out of your head and into action.
An example of one of my segment intentions is to write an article every Wednesday, right after our training webinar about what I just learned. I now know what I’m going to write about and when I am going to write. Now let me show you how to do it using the productivity tool of a system.
THE POWER OF SYSTEMS
A system is a repeatable consecutive series of steps that produce a result. Having a system for each of your marketing strategies is the biggest time and energy saver productivity tool you can employ. Let me explain what I mean.
My outline for my writing system.
- I open up my article template. (A template saves time too.)
- I save the template with the file name of my preliminary title in my articles folder. (One place for all your articles to be found easily.)
- I write 5 topics about that title that I want to share with others.
- I simply continue to expand on those 5 topics until I have a complete article.
- Then I polish it and pay attention to keywords.
- I then write my killer header.
- Lastly, I write an except.
My outline for my posting system.
- I upload my article to my blog.
- I select an image.
- I review and give last minute polishing.
- I review all the other things I want my blog to do, with plug ins and widgets, etc.
- I publish it.
- I post the excerpt on Facebook, etc.
Doing the steps in the same order every time will become a habit. A habit is something you really don’t think about; you just do it. Soon you will no long have to think about all the things you have to do to write, optimize, and post your article. You will just flow through it. If you get interrupted during your system, you know right were you were and you can jump right back in.
Another benefit of a system is that if you take the time to write the steps of your system for each of the marketing strategies, when it is time to delegate, you will have your instructions. Having systems is mega productivity tool.